Archive for the ‘Facilitation’ Category

Push-Me, Pull-You

Coping and Communicating, Facilitation | Posted by Doc
Aug 10 2010

Do you remember the special animal in the movie “Doctor Dolittle“? The pushmi-pullyu?

The challenge these animals faced was this:

“They had no tail, but a head at each end, and sharp horns on each head.” and “…no matter which way you came towards him, he was always facing you.”

I always thought that an animal like this would die out, because if the heads were equal, it would never be able to go anywhere.

We all know about “too many chiefs and not enough Indians”, which has a similar problem.

So how do you handle a situation where there’s either too much push or too much pull?

In t’ai chi ch’uan (commonly referred to as just tai chi), one of the techniques has to do with pushing. Pushing takes on many different aspects, from forceful lifting/pushing, to a gentler slower movement. As I think about how we work with teams and organisations, it occurs to me that all too often we’re either pushing too hard and too directly, or not enough.

Consider, first, what happens when you try to push someone. What do they do? They brace themselves, at a minimum. Sometimes, they prepare to push back, and then they do push back.

How about if you come up on them gradually? Let’s say you’re standing next to someone, and you slowly shift your weight so that you’re leaning on them – pushing – more and more, little by little? How do they react? Most typically, they will notice when you cross some threshold that is very specific to them. Many times, it will be when some “significant” amount of pressure reaches their awareness. If you were walking down the street, then they’d realize at some point that you had steered them by either physically leaning on them or by entering their “personal space”.

If we are working with a group, team, or organisation, in helping them to adopt new principles, practices, and/or methodologies, some of us – myself most definitely included – have a tendency to push. To be emphatic, zealous, excited, energetic, passionate, insistent,…

We must be aware and wary of creating resistance through our pushing. We must consider whether it’s more effective to lean on them rather than to push them.

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Open Space facilitation

Facilitation, Open Space | Posted by Doc
May 05 2010

Dan Mezick, a colleague who had engaged me to facilitate an event (Agile Boston Open 2010), asked me about my behavior during the event. That is, he noted “As a practitioner, I noticed that during the event, you stayed in a neutral space and did not circulate when not doing facilitation tasks. I am eager to discuss this with you at some point.”

In fact, while I did circulate (he was very busy as the organizer and a participant), that circulation fit within my concept of my role. Here’s what I wrote to Dan:

Regarding my behavior at the event…

Harrison Owen talks about what I refer to as “invisible presence”. I remain very conscious that the event is not mine, nor about me. My value lies in holding space and holding time, as well as “igniting the spirit” (my term) and providing the opportunity for closure and continuation.

The opening: this is where I believe my responsibility is to ignite the spirit of the community, and to connect the individuals into something larger than themselves. While that responsibility includes guiding the process, my focus remains on helping the community that is present to form and grow.

The closing: “When it’s over, it’s over,” as Harrison Owen says. “And when it’s not over, it’s not over,” as Doc says. ;) That is, the end of the event is an opportunity for people to share, and to absorb from other people’s sharing. The closing circle has a different flow of energy than that experienced at the opening, and it’s no less important. The chance to share one’s thoughts and feelings, and to feel a connection with others who share those thoughts and feelings, is extremely powerful. My responsibility is to guide them, encourage them, and to assure them that it’s all right to share and to feel.

In between: This is the interesting part. Harrison often says “find more ways to do less.” My focus during this time is on the process, and in allowing the participants to self-organize. It might be tempting to engage with the participants, to join sessions, or to otherwise be a part of the event. I believe that my role is not to do any of those, although on occasion I have participated in a session. Mostly, though, I take responsibility for making sure that things keep moving, that the participants have a sense of ownership, and for helping to keep things clean. That’s not to say that I’m disengaged. Rather, I have a vision, a sense, of what my role is and what my responsibilities are, and that’s where I try to stay. That’s why the place I choose to spend my time is generally out of the direct flow of traffic, but visible and accessible. It’s important to me that people know where to find me, are aware that I’m there and available, but do not feel that I’m trying to control things or in any way intrude on their event/experience.

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Identify, Isolate, and Remove

Facilitation | Posted by Doc
May 01 2010

This week is a two-event week for me. First was the Agile Boston Open 2010 in Waltham, Massachusetts. The second is Alt.Net Houston 2010 in Houston, Texas.

While in Boston, I got to spend a good chunk of time with Dan Mezick (InfoQ writer, founder of Agile Boston, founder of New Technology Solutions). Dan was the organizer and driving force behind Agile Boston Open 2010, which had about 250 participants. The event was a hybrid: programmed sessions in the morning, which included Ken Schwaber, Amr Elssamadisy, and Michael de la Maza; true Open Space in the afternoon, including an opening, agenda creation, and closing.

In the evening after the Open Space, Agile Boston held their regular monthly meeting, and I was privileged to follow Jean Tabaka on the program. Jean presented Twelve Agile Adoption Failure Modes. I presented Facilitation Patterns & Antipatterns. The synergy between our presentations, and between us, was exceptional. It was GREAT fun!

The following day, Dan and I did some walking and sightseeing in Waltham and Boston. During that time, we talked a lot about topics that interest both of us, much of it around group relations, group dynamics, facilitation, and working with Agile teams.

At one point, our conversation focused on how to deal with disruptive individuals in groups. My focus was on meetings and events, while Dan’s was on working teams, during this conversation. As we were discussing this, Dan casually said “Identify, isolate, and remove.” That really caught my attention, because it’s such a clear, simple formula.

The challenges with that formula are twofold, for me:

  1. It may apply to a working team. In fact, I’d say that there are circumstances where it clearly does. I feel that it does not apply to meetings and events. Isolating someone and removing someone from a meeting is countereffective, as it will engender the wrong feelings in the target, and negatively affect the group.
  2. It’s so simple that I fear it could become a mantra, and misapplied because it’s so easy to remember and apply.

I’m not disagreeing with Dan, or arguing that I don’t like the formula. I find it compelling, if only for its simplicity. I’m just being cautious that it doesn’t get misused in the wrong circumstances.

That said, I give Dan full credit for spontaneously articulating something that is so effective as a model.

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Free Open Space Conferences

Facilitation, Open Space | Posted by Doc
Mar 28 2010

I find it fascinating that there’s a common attitude amongst various of the communities I work with that Open Space events should be free. In fact, I just had a conversation* about this with a friend in Austin. It stumps me that people have this attitude.

First of all, most of the people who attend Open Space events would tell you that these are among the most valuable events they attend. Then, I also find that people are coming to some of these Open Spaces from all over the world, because they know how valuable they will be. Whether they drive or fly, they are typically spending their own money to get their, and sometimes substantial amounts of money.

It does cost money to put these events on. So let’s do a little bit of math…

Let’s say that it costs $5K to put on an event, and the organizers decide to cap attendance at 150 people. The hardest part of these things is to find sponsors – someone to cover the venue, someone to cover food, and someone to cover supplies and such. In my experience, the organizers spend substantial time just trying to find sponsors.

$5K, 150 people. Hmm – if 150 people paid $50 each, that’d be $7500, which is probably enough. And if they paid $100 each, that should be more than enough, depending on the venue and the cost of the food.

How much would you spend for a weekend event that you knew would be particularly valuable? $250? $500? $1000? So why not $50 or $100?

The example I gave to my friend was this: suppose that 20 of the colleagues that you like and respect most said “Let’s get together and talk about stuff we really care about, and let’s split the cost.” How much would you be willing to put up? $25? $50? $100?

I’m not suggesting that the organizers of these events should be looking to make money. I am suggesting a model in which they break even by sharing the cost with the participants. Is that unreasonable?

We won’t even talk about PAYING for the facilitator, who is a professional, eh? ;)

===========

* Okay, I ranted and he listened politely. And then he said “oh – I get it – that makes sense!”

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Facilitation Patterns at Houston APLN April 15

Events, Facilitation | Posted by Doc
Feb 05 2010

Another opportunity to tighten it up, thanks to Robbie Mac Iver and Houston APLN.

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Presenting at XP2010 in Norway and Better Software in Las Vegas

Events, Facilitation | Posted by Doc
Feb 01 2010

I’ve put these together – XP2010 and Better Software – because they occur one after the other. So I may be insane for considering this, but I’m just so psyched that these conferences are embracing my work on Facilitation Patterns and Antipatterns.

Now to work on the second deck of cards for March (SDC2010) – I want to have two variants of the deck ready to go for all three conferences.

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Interviewed at CodeMash 2010 about Open Space

Events, Facilitation, Open Space | Posted by Doc
Feb 01 2010

I love talking about this stuff, and David Giard gave me the opportunity at the CodeMash 2010 conference.

http://technologyandfriends.com/archive/2010/02/01/tf0067.aspx

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Presenting Facilitation Patterns at SDC2010 in Sweden

Events, Facilitation | Posted by Doc
Jan 27 2010

This one has me psyched – my first time presenting at a European conference, and more validation through interest in my work facilitation patterns and antipatterns.

http://www.scandevconf.se/

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Pablo’s Fiesta Open Space in Austin

Events, Facilitation, Open Space | Posted by Doc
Jan 27 2010

I get to facilitate an Open Space in my own home town! Woohoo!

http://fiesta.lostechies.com/

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Facilitating Open Space at Alt.Net Seattle again!

Events, Facilitation, Open Space | Posted by Doc
Jan 26 2010

It was sad for me – I couldn’t do it last year because I was already booked for another Open Space. I’m delighted that they’ve invited me again this year, and that I’m available. This is my people!

http://www.altnetseattle.org/

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